Main Office Receptionist & EdLT Administrative Assistant

Full-time/Part-time: Full-time

Pay Range: $28-$32/hour (depending on experience)

Reports to: Principal

Classification: Non-Exempt

Supervises: None

About Presentation High School

Presentation High School is an independent Catholic college preparatory school for young women. We offer a competitive salary, comprehensive benefits, and a close-knit professional community. We seek talented and innovative professionals who have a commitment to excellence and passion for our mission.

Position Summary

The Main Office Receptionist welcomes and screens all guests, coordinates daily substitution assignments and processes student paperwork for a number of departments on campus.

Duties and Specific Responsibilities

• Oversee the smooth running of the main office.
• Receive phone calls and greet visitors.
• Provide administrative support to EdLT members.
• Schedule the full-time substitute teachers and assign substitution duties to faculty on call.
• Distribute and collect student permission slips and retreat letters for Community Engagement and Campus Ministry. Maintain records for both programs.
• Order and keep office and teacher supplies stocked (this includes paper and products for duplicating and office machines).
• Coordinate service with outside vendors (i.e. Office Depot, Costco, Linens supplier).
• Manage the budget and keep accurate records of office supply expenses.
• Program and manage schoolwide bells.
• Oversee the distribution of incoming mail, process outgoing mail, and bill departments for postage.
• Assist with Lantern Locker sales.
• Collaborate with VP for Student Services to develop faculty supervision assignments.
• Issue work permits and maintain records.
• Issue student parking permits and maintain student car registration records.

Education & Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below represent the education, and experience required or preferred.

• High School Diploma
• Bachelor’s Degree preferred

Knowledge, Skills, and Abilities

• A commitment to the educational philosophy of Presentation High School.
• Ability to work well with students, colleagues, and parents.
• A willingness to be an active, enthusiastic member of the Presentation community.
• Strong Google Suite skills, and familiarity with PowerSchool.
• Excellent organization, verbal and written skills, as well as outstanding interpersonal skills.
• Commitment to equity and inclusion.

Physical Demands

The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, Presentation High School provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets the skill, experience, education, or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal
• May be required to travel to other buildings on the campus
• May be required to lift up to 15 lbs

Work Environment

The work environment characteristics described below represent those an employee encounters while performing the essential functions of this job.

• Typical office environment with frequent interruptions

EEO Statement

Presentation High School is an Equal Opportunity employer committed to excellence through diversity and inclusion. In this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category under applicable law. The school will provide reasonable accommodations to individuals with a disability.

Application Process

Please submit our application, letter of interest/cover letter and resume to employment@presentationhs.org. Qualified applicants will be contacted regarding the next steps.

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Jose, CA 95125: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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