NOTICE OF EMPLOYMENT OPPORTUNITY
THE CITY OF SHARONVILLE

CONVENTION CENTER EVENT MANAGER

NOTICE POSTING DATE: May 1, 2023

NOTICE: The City Of Sharonville has a vacancy in the classification of Convention Center Event Manager. This is a full-time position.

WAGES AND BENEFITS: Wages and benefits are very competitive. The pay rate for newly hired employees will be based on skills, education, job knowledge, and abilities. The current pay range is $15.00 to $36.04 per hour. Paid vacation time, paid sick leave, an excellent retirement system, and other generous benefits will be discussed during the interview process.

MINIMUM QUALIFICATIONS: Each applicant must (1) be at least 18 years of age as of the final date for submission of applications for employment (see next paragraph), and (2) have attained a associate’s degree or equivalent work experience of at least two years of prior sales/event management and planning, preferably in a convention or hospitality industry.

APPLICATION DATES AND PROCEDURE: Beginning on the Notice Posting Date at the top of this Notice Of Employment Opportunity, applications for employment MUST be completed and submitted electronically through the City Of Sharonville Employment Portal at jobs.sharonville.org (click on Job Opportunities). Applications for employment submitted by US Postal Service mail, any other delivery service, fax, e-mail, hand delivery, etc. will not be processed. Applications for employment and/or required supporting documentation submitted by U S Postal Service mail, any other delivery service, fax, e-mail, electronically, hand delivery, etc. will not be processed. Applications for employment will be accepted until the vacancy has been filled.

PRE-EMPLOYMENT PROCEDURES: Applicants may be subject to a background check, a physical fitness examination, and/or a drug/alcohol screen as well as an evaluation of job-related skills, knowledge, and abilities of the applicant.

ACCOMMODATION: Any applicant who requires any special accommodation(s) for any phase of the application/examination procedure must attach to his/her application for employment a written request that clearly indicates a complete description of any requested accommodation and the specific reason(s) for any requested accommodation. If any requested accommodation is for any type of medical condition, a statement from a doctor or other medical practitioner that generally describes the medical condition or the reason for the requested accommodation MUST be attached to the application for employment. Such medical statement must be dated no more than one year prior to the submission date of the application for employment. Substantiation of requests for any accommodation(s) for reasons other than a medical condition may be required.

CHANGE OF PERSONAL INFORMATION: If an applicant has a change of name, address, phone, e-mail address, etc. at any time from the date he/she submitted an application for employment until such time as the applicant’s name no longer appears on an employment eligibility list (up to two years), it is the applicant’s responsibility to notify The Sharonville Civil Service Commission of such change by U S Postal Service certified or priority mail (no other notification method is permitted) to The Sharonville Civil Service Commission, 10900 Reading Road, Sharonville, OH 45241. The City Of Sharonville or Sharonville Civil Service Commission will not make any effort to contact any applicant if contact cannot be made through the most recent information provided in writing by the applicant.

APPLICATION AND EMPLOYMENT PROCEDURE ADMINISTRATION: All provisions of this Notice Of Employment Opportunity including any and all testing and/or skills assessment procedures will be administered and/or monitored by The Sharonville Civil Service Commission.

LEGAL COMPLIANCE: All provisions of this Notice Of Employment Opportunity and all pre-employment examination and/or skills assessment procedures are subject to all applicable provisions of The Rules And Regulations Of The Sharonville Civil Service Commission and/or Chapter 124 of The Ohio Revised Code.

IMPORTANT: Applicants must fully comply with ALL* requirements and provisions included in this Notice Of Employment Opportunity and must be able to demonstrate substantial compliance with all minimum qualifications included in the attached job description. Failure or inability to do so will result in disqualification from further participation in the application and/or employment procedures.*

The City Of Sharonville is an Equal Opportunity Employer.

This notice issued by
The Sharonville Civil Service Commission
Paul Kattelman, Chairman
__________________________________________________________________________

QUALIFICATIONS

• Any combination of training, education, and experience equivalent to an Associate’s Degree in Marketing, Communications, Hospitality, Business Administration or a related field,

• Two (2) years of progressively responsible sales or event management experience,

• Equivalent combination of education and experience may be considered.

LICENSURE OR CERTIFICATION REQUIREMENTS:

• Valid Driver’s license; must maintain insurability as set forth by the City’s motor vehicle liability insurance requirements.

ESSENTIAL FUNCTIONS (for purposes of 42 USC 12101):

• Assists clients in the planning, coordination, and implementation of all Convention Center events.

• Initiates and maintains regular communication with clients, staff and vendors.

• Qualifies and negotiates sales, contracts, and banquet event orders (BEO) by identifying client needs and providing recommendations.

• Builds and maintains relationships with current and prospective clients; community stakeholders; and local, state, and national associations.

• Performs sales presentations, producing creative projects and proposals.

• Identifies sales leads; maintaining inquiries, prospect lists, and reports.

• Communicates event information to all internal Convention Center departments and contractors.

• Attends staff meetings with prepared event orders and sales leads.

• Collaborates with other staff members to ensure customer expectations are met.

• Schedules and leads site tours of the facility.

• Designs and ensures room setup and client profiles are completed and maintained for each event.

• Monitors deadlines and provides proper notifications to clients and vendors.

• Assists other staff members and manages event coverage.

OTHER DUTIES AND RESPONSIBILITIES:

• Attends meetings, seminars, and training sessions.

• Performs other related duties as required.

• Abides by the Standards of Conduct as defined by City Administration.

MINIMUM ACCEPTABLE CHARACTERISTICS:

• Knowledge of: Operations, services, activities and policies pertaining to event management of a Convention Center; basic principles of supervision; occupational hazards and applicable safety precautions; basic arithmetic; working knowledge of computer systems and software, including Client Relationship Management (CRM) software; basic record-keeping and contract writing principles.

• Skill in: Implementing event and sales solutions that support business and customer needs and enhances experiences; multi-tasking; problem-solving; time management; and written and verbal communication.

• Ability to: Oversee the work of contract labor and staff members; interpret and apply policies and procedures; work independently in the absence of supervision; respond to sensitive situations with tact and diplomacy; communicate clearly and concisely; establish and maintain effective working relationships; work in a fast-paced environment; maintain a professional image; proactively address sales need; and evaluate and negotiate contracts.

Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered to be light work.

Job Type: Full-time

Pay: $15.00 - $36.04 per hour

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