Office Administrator Material Planner Job at IPS Corporation
Position Title: Office Administrator/Material Planner
OpCo: Diversified Products
Division: Raybend
Location: Kalamazoo, MI
Reports to: Buyer Planner
FLSA Status: Non-exempt
About IPS Corporation:
IPS Corporation’s Diversified Products Operating Company is an industry leader in residential and commercial roofing products and the plumbing industry’s pioneer. Diversified Products Roofing and Plumbing Products have sustained a superior reputation among plumbers, roofing distributors and contractors for high quality products, committed service and industry expertise. We were the first to introduce plastic recessed washing machine and ice maker outlet boxes. Today our industry leading products are proudly manufactured at facilities throughout the world and available through a nationwide network of customer-focused distributors.
At Raybend, a division of Diversified Products, our innovative teams develop market leading technologies that bring peace of mind to homeowners across the US. Our connected technologies monitor and alert homeowners of potential hazards within the home.
Our Values:
At Diversified Products, our mission is to empower our plumbing, waterproofing, and roofing customers to deliver results with the highest level of performance, quality, and efficiency. We do this by committing to getting better every day, and we welcome you as you are. We are consciously creating an environment where all people have an equal opportunity to succeed, where everyone feels included, and diversity is celebrated.
Our Ideal Office Administrator/Material Planner will:
Report to the Buyer Manager with dotted line to Director of Supply Chain. Is responsible for the analysis of stock, procurement and receipt of a variety of domestic and imported raw materials, components and finished goods. The position’s primary responsibility is to issue, process and maintain purchase orders in a timely manner ensuring the best quality, service, delivery, and total cost of ownership in accordance with organizational objectives and sourcing strategies under the direction of the Buyer Manager
In addition, the Office Administrator/Supply Chain will be expected to provide the Buyer Manager with all relevant supplier information, as required by IPS procurement policies. He/she must also ensure vendor performance, product or service availability and compliance with Federal, State and local laws and regulations governing IPS transactions.
The mission is to identify the best value and source of materials and services and ensure all purchase orders are completed correctly and in a timely manner, in order to avoid any undesired inventory shortage or surplus. As a key member of the company’s Supply Chain team, the goal of the Material Buyer will be to execute the daily tactical functions required by the strategic mission outlined by the Director of Supply Chain and the VP of Operations and continuously evaluate supplier performance and address potential improvement opportunities.
As the Office Administrator/Material Planner, you will:
- Issue and maintain auditable purchase orders.
- Validate purchase requisitions, focusing on price, supplier performance, and risk.
- Review and approve vendor set-ups to ensure accuracy of supplier database.
- Coordinate purchasing activities by working with Strategic Procurement Manager, Director of
- Supply Chain, and Production Scheduling to maintain inventory at planned levels. This includes consistent follow-up with Production Scheduling and Inventory Control regarding forecasts.
- Expedite or delay orders as may be needed to ensure proper inventory levels.
- Monitor the cost, schedule, and scope of assigned supply chains to ensure optimal cost vs quality.
- Develop new supply sources where suppliers are inadequate.
- Resolve incorrect invoices, shipping errors, cancellation of orders, non-conformance materials, and engineering changes.
- Understand general budgeting/standard costing management strategies in order to adequately plan and carry out procurement functions.
- Analyze proposal/bid quotations by evaluating factors such as commercial terms and conditions, price, delivery, financial status, technical capabilities, quality control, inventory polices, and payment terms.
- Review open order reports weekly.
- Provide feedback to suppliers with regard to quality and production complaints and monitor performance of suppliers, reporting all evaluations to the Strategic Procurement Manager.
- Process RMA (Return Material Authorization) for NCMR (Non-Confirming Material Report) material.
- Assist inventory managers in minimizing excess inventory and eliminating obsolete materials.
- Implement cost reduction whenever possible without affecting final product quality.
Your Education and Background will have:
- Bachelor’s degree in accounting or supply chain is preferred
- 2 to 4 years’ experience preferred
- Knowledge in computerized ERP and MRP systems.
Critical Success Factors for the Ideal Candidate Profile are:
- Ability to operate within the scope of large complex projects, including performing to a project timeline, ensuring quality deliverables, and maintaining effective communication throughout is required.
- Strong organizational and managerial skills are required.
- Proficient in Microsoft Office (Word, Excel, and Outlook).
- Must be ready and willing to work in a fast-paced environment and display the ability to handle multiple priorities and demonstrate strong problem-solving skills.
- Strong written and verbal communication skills (English is required), and proven people and organizational skills are required.
- Ability to work as a contributing member in small teams is critical.
- Ability to internalize performance metrics, and exceed expectations is required.
- Must have proficient analytical skills and be eager to continuously develop these skills.
- Ability to work in a team-oriented environment in a mid-sized organization.
- Effective interpersonal skills.
- Advocate of team concept.
Our offer:
We're a rapidly growing midsized company with a customer-centric mentality, and we operate fast and lean. We think big, embrace problem solving, and believe our proven business system gives us a competitive edge in the markets we play.
- Through experience in this role, mentoring and via formal instruction, we will grow your career and develop you based off your strengths and interests.
- A career with IPS Diversified Products will push you and challenge you, providing growth opportunities and the prospects to advance your career.
If you are a driven performer, you will work with committed, like-minded people, giving you the support to reach your full potential.
The duties described above are indicative of the skills, knowledge, abilities and normal task assignments of this position. Additional duties requiring similar or lesser skills may be added anytime without the necessity for altering the description or reevaluating the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Company is an Equal Opportunity Employer
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