#2022-011

**This position is non-represented, confidential and a part-time, Pro Rata benefitted position working 20 hours per week.**

MORE ABOUT YOU:

• You’re passionate about providing world-class customer service to those contacted in the course of your work.

• 
  You're resourceful and innovative.

• You're highly organized.

• You're an excellent communicator both in writing and verbally.

The City is seeking a diverse pool of applicants that can bring a variety of skills, expertise and life experience to our workplace, including those who may come from a non-traditional background. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

This description covers the most significant essential and auxiliary duties performed by the position, but does not include other occasional work, which may be similar, related to, or a logical assignment for the position.

• 
  Responsible for answering questions regarding the City’s benefit programs; explains benefit programs to employees, processes benefits forms, assists employees in resolving questions about benefits and coverage; works closely with third party benefit administrators to resolve issues; updates benefit premium cost sharing tables and employee benefit resource documents.
• Assists Human Resources Manager with benefit open-enrollment by distributing, collecting, processing and tracking benefit forms; participates in open enrollment meetings as assigned.
• Assists HR personnel with City recruitments through the following, but not limited to: processing advertisements through various outreach methods including online job boards, explaining the recruitment process to job applicants, communicating verbally and in writing to applicants regarding the hiring process and status, monitor recruitment inbox/distribute or answer emails as appropriate, and proxy skills tests when applicable.
• Conducts new employee orientations as assigned; prepares and tracks completion of employment-related paperwork, including benefit enrollment paperwork; makes copies of hiring paperwork and distributes/sends as needed (payroll, 3rd party benefit vendors); advises organization and associations of new employees through email; coordinates new employee ID badges.
• Works within the Human Resources Information System (HRIS) and/or Payroll modules of the City’s financial system to enter new employee information and to update employee data as necessary. Sets up new employees in benefits administration system; runs a variety of reports to audit and/or implement employee personnel information changes.
• Assists HR Manager and Payroll with ACA Reporting.
• Tracks a wide variety of data and events, including but not limited to, performance appraisals, wellness events, OFLA/FMLA leave, service awards, budget, and training within applicable online and manual systems.
• Assists HR Manager in explaining FMLA/OFLA leaves to staff; answers questions regarding leaves.
• Completes forms and enters data into a variety of HR-related systems and databases; reviews data to ensure completeness and accuracy according to applicable rules and policies; and identifies and corrects data or proposed corrective actions.
• Manages employee manual and computerized records, including maintaining employee personnel and confidential files in accordance with City policy and State archiving requirements; assists HR personnel with retrieving files from archives and making copies of files as necessary; handles requests for personnel file reviews from outside agencies.
• Assists in conducting research for classification and compensation studies; Provides general assistance to other agencies regarding the City’s job specifications and pay rates.
• Coordinates Commercial Driver’s License (CDL) Random Drug Testing Program; tracks employee information and schedules employee testing and medical appointments for renewals of random testing.
• Performs pre-employment duties, including conducting and requesting criminal and background investigations, conducting Department of Motor Vehicles record checks, and scheduling physical and drug screens.
• Assists HR Manager in completing assigned risk management tasks such as creating worker’s compensation files and coordinating with departments on obtaining and collecting necessary documentation on claims.
• Maintains department web pages and Intranet.
• Prepares correspondence, reports, statistics, and other records and documentation as necessary.
• Acts in a courteous, respectful, and professional manner; is responsive to internal and external requests; creates and maintains a supportive work environment; treats all employees with respect; cultivates and maintains internal and external professional relationships; and is able to exhibit a high level of confidentiality.
• Effectively, confidentially, and sensitively interacts with staff, City Council, the public and outside agencies.
• Drives to city facilities, vendors, training programs, and meetings as necessary.

• High school diploma or general education degree (GED) including specific training in office practices and general clerical skills; AND
• A minimum of three (3) years of increasingly responsible administrative experience in human resources or closely related field. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the work.

Knowledge of:

• Principles and practices of human resources in a public agency setting.
• Policies and procedures related to recruitment, selection, classification, compensation, benefits and worker’s compensation administration.
• Methods, techniques, and practices of data collection and report writing.
• Business letter writing and standard writing practices for correspondence and reports.
• Applicable Federal, State, and local laws, codes, and regulations.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment.
• Computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
• NEOGOV Onboard and Insight

Ability to:

• Interpret, apply, and explain applicable Federal, State, and local laws, codes, and regulations, policies, procedures, and practices of human resources administration.
• Calculate accurate arithmetic and basic statistical computations.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.
• Review human resources documents for completeness and accuracy.
• Maintain accurate and confidential human resources records.
• Perform technical and paraprofessional human resources support work.

Physical Demands: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. Duties involve moving materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 10 pounds. Manual dexterity and coordination are required less than 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

Working Conditions: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

City of Sherwood is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Selection Process
1. An evaluation of education, training and work experience of submitted application packets including a resume and cover letter will be screened by Human Resources. The timeframe to review the first round of applications will be approximately January 3rd 2023.

2. A Subject Matter Expert (SME) Panel will perform an in-depth evaluation of education, experience and training taken from your employment application materials to include your resume and cover letter and responses to the supplemental questions.

3. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step as soon as possible.

Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.

Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please make sure to upload the required documentation to your application and self-select your veteran status.

Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-625-4201 or e-mail to: hr@sherwoodoregon.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that City of Sherwood communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

Questions (?'s) Regarding This Recruitment
Lydia McEvoy, Human Resources Manager
mcevoyl@sherwoodoregon.gov