Full-Charge Bookkeeper Office Mgr Senior Level
About us

Phoenix Innovation, Inc. supports technical manufacturing customers from its headquarters in Austin, TX. We are innovative, supportive, creative, and our goal is to hire long-term, dependable employees, with great attitudes. We enjoy working together!

Our work environment includes:

• Casual work attire
• On-the-job training
• Relaxed atmosphere

JOB DESCRIPTION SUMMARY:

Operating globally in the Semiconductor Manufacturing and other Technology industries, we are a leading Parts, Equipment, and Refurbishment Company based in Austin, TX that is growing its customer base and expanding our facility in Austin. We employ exemplary individuals, and utilize a strategy based on quality, strict attention to precision and detail, and value to our customer. This is a permanent position for a senior-level individual with substantial experience only. Our current Bookeeper/Admin/Office Manager is taking a position in another industry, so we need to replace her. Both men and women are encouraged to apply.

Daily Quickbooks accounting activities, AR, AP, payroll, EFTPS, quarterly tax reporting, HR, and inventory management. Provide administrative support to Sales and Operations teams. Responsibilities also include general clerical, receptionist, and some other project management related work. Must project a professional company image through in-person, email, and phone interaction.

PRIMARY RESPONSIBILITIES:
1. Quickbooks accounting, payroll, and inventory control.
2. Create and modify documents using Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, etc.
3. Assist Sales and Engineering personnel with quotes, order fulfillment, and other project-based work.
4. Send company notices and information via email using Outlook.
5. Answer phone system as first contact, and transfer calls if needed.
6. Perform general clerical duties and help maintain hard copy and electronic filing systems.
7. Assist with shipping documents, and occasionally meet and greet visitors.
8. Other duties as-assigned.
9. Position may occasionally require employee to lift a package of up to 30lbs or more with assistance, in order to make a local pickup or delivery errand. If you are unable to perform this task safely and effectively, then please do not apply. This is not a daily need, but does happen occasionally with smaller items.

KNOWLEDGE AND SKILL REQUIREMENTS:
1. Must have extensive Quickbooks accounting, payroll, and inventory management experience.
2. Knowledge of proper telephone protocol and excellent organizational skills.
3. Duties require professional verbal and written communication.
4. Advanced computing skills using Microsoft Office (Word, Excel, PowerPoint), Acrobat, Outlook, and the ability to type efficiently. We use digital documentation daily.
5. Relevant experience in a manufacturing, service, or sales based environment.
6. Proven experience - this is head position for an experienced leader, and is not a fit for assistant level individuals.
7. IT skills are a valuable benefit to our small business, but not required.

Benefits:

• Health insurance
• Paid time off
• IRA Matching
• Signing bonus

Schedule:

• Monday to Friday 9-6
• No weekends
• 8 hour shift

This Job Is:

• A job for which experienced people of all ages are encouraged to apply.
• Open to applicants who do not have a college diploma.

Job Type: Full-time

Pay: From $30.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

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