Executive Personal Assistant Based in Dorado, PR Job Description

Summary

We are looking for a detail oriented experienced bilingual Executive Personal Assistant based in Dorado, Puerto Rico with prior bookkeeping experience. This person will work closely from the family residence and, on occasion, with occasional errand into San Juan.

​Impeccable interpersonal skills representing a poised, professional and positive attitude is essential. A strong business acumen reflecting high technical competency, fluency with basic bookkeeping and efficiency in both actions and communication is critical. The ideal candidate will understand how to prioritize time and tasks; appropriately allocate resources, have excellent follow-through with focus on accuracy.

Essential Duties & Responsibilities

• Schedule appointments and manage calendars.
• Assist with personal banking
• Manage travel arrangements
• Experience with bookkeeping, tax documentation collection for real estate properties, SURI payments and payroll
• Revise quotes and contracts, make payments, ensure insurance is up-to-date and thorough
• Manage record keeping related to Dropbox, email correspondence, mail correspondence. Identify actionable tasks such as responding and filing in a timely manner.
• Request and review quotes and contracts for requested services. Manage simple negotiations. Ability to manage contractors while setting clear objectives and ensuring task completion. Meet contractors on-site
• Knows how to get things done, plan in advance to avoid last-minute fire-drills while maintaining strong relationships with all parties involved.
• Drive vehicles to appointments and run errands on occasion
• Arrange end of year gifts to employees and third parties.
• Appointed as the main point of contact for events.
• Perform analysis on purchase orders.
• Drive all above related items to timely and accurate closure, including prompt follow-ups and status tracking.
• Full time position, based in Dorado but flexibility needed as required. Able to work remotely when physical presence is not required on-site.

Qualifications

• Fluent in English and Spanish.
• 5+ years of experience as an Executive Assistant in an office environment or an Executive Personal Assistant.
• Experience bookkeeping; or assisting with collection of information to bookkeeper
• Typing speed of 50 WPM (words per minute).
• Proven ability to manage tasks remotely with minimal direction and oversight.
• Some experience working with Contracts/legal
• Proficient with Microsoft Excel, Docusign, Quick Books Online
• Resourceful and connected in Puerto Rico and willing to make connections.
• Ability to oversee work on site.
• Must be an excellent driver with an impeccable driving record.
• Ability to manage staff and contractors while setting clear objectives and ensuring task completion.
• Proven ability to handle highly personal and sensitive confidential information.
• Outstanding references

Job Type: Full-time

Pay: From $45,000.00 per year

Schedule:

• 8 hour shift
• Holidays
• Night shift
• On call
• Weekend availability

Ability to commute/relocate:

• Dorado, PR 00646: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Dorado, PR 00646

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