Description
Currently, there is one vacancy in the City Manager's Office. The eligibility* list established from this *recruitment* may be used to fill other *vacancies* as they occur.*

This position* is *open* until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter and resume be *submitted* with the online application to be considered complete. The first review of applications will be completed on Monday, November 28, 2022* at 4:00 p.m.

Under general supervision, performs advanced-level administrative, office and management support duties for the City Manager, City Council or other executive management as assigned requiring exercise of initiative, and independent judgment and decision making.
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SUPERVISION RECEIVED AND EXERCISED:* Receives general direction from the City Manager, Deputy City Manager, or Department Head. May exercise technical direction or functional supervision over administrative support staff.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

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Characteristic Duties and Responsibilities:*

• Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:
• Works closely with and prepares materials for City Manager, City officials or executive management on highly sensitive and confidential matters; provides information to others requiring in-depth knowledge of City activities, business and policies; responds to or refers inquiries for services to appropriate resources; receives and evaluates customer complaints directed to high level City officials or executive management and recommends and/or initiates an appropriate course of action; tracks, monitors and provides follow up on complaints and their resolution with City management and City Council;
• Performs administrative duties for the City Manager City Council or executive management; assists in the operation of an office; maintains complex filing systems; receives and reviews incoming correspondence, researches and drafts appropriate responses as delegated or directs to appropriate department for investigation and response; independently prepares a variety of correspondence and selected reports for review/signature on behalf of an administrative supervisor; initiates, researches, writes and finalizes a variety of written materials for accuracy, completeness and conformance with applicable rules and regulations;
• Prepares meeting agendas, documents, reports and minutes according to accepted City and State requirements; plans and implements routine and special meetings and trips; attends staff and City Council meetings as assigned; maintains calendars and schedules, and coordinates appointments, in-person and virtual meetings and a variety of official events as assigned;
• Maintains records of departmental expenditures; assists in preparation of and monitors budgets; reviews, prepares and may authorize purchase requisitions and payment of invoices; orders supplies and equipment; collects and compiles statistical, financial and other information for special or periodic reports;
• May monitor and track legislative activity and actions and keep City Manager, City officials or executive management informed; and prepare various communications on behalf of the City in response to legislative activities;

• Regularly and predictably attend work, and
• Perform related duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.
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Knowledge of:*

• English composition, grammar and punctuation;
• Principles and methods of business writing and correspondence and administrative report preparation;
• Principles and practices of office administration;
• Basic budgeting procedures and financial record keeping:
• Policies, practices, procedures and terminology of City operations;
• Word processing, spreadsheet, database, and graphics software applications programs;
• Virtual meeting platforms; and
• Modern office practices, procedures, methods and equipment.

Skill in:

• Effectively managing multiple priorities in a high volume work environment;
• Proofreading and editing reports and correspondences accurately;
• Exercising diplomacy and tact in interacting with staff and the public;
• Gaining cooperation through discussion and persuasion;
• Maintaining confidential and sensitive information;
• Preparing statistical reports;
• Operating office equipment including computer applications related to the work;
• Troubleshooting virtual audio and visual meeting issues;
• Communicating clearly and concisely, both orally and in writing;
• Appearing for work on time;
• Following directions from a supervisor;
• Understanding and following posted work rules and procedures;
• Accepting constructive criticism; and
• Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work.
• This position may be required to attend City Council meetings and work overtime hours as needed.

Qualifications

A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

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Experience:* Four (4) years progressively responsible secretarial/office administrative experience providing assistance to an administrative official or senior management.

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Education:* Graduation from high school or GED supplemented by college coursework.

OR

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Experience:* Three (3) years progressively responsible secretarial/office administrative experience providing assistance to an administrative official or senior management.
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Education: *Equivalent to a Associate’s degree (minimum 60 units) from an accredited college or university in Business Administration, Public Administration, or a related field.

Experience in a government agency is desirable.

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License/Certificates:* Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required.
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Disaster Service Worker:* In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

Job Type: Full-time

Pay: $6,582.92 - $7,899.51 per month

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