The Role...

The Assistant Private Events Manager will be responsible for managing and executing quality events, including client and partner liaison.

Main Duties...

• This position will be responsible for assisting the booking and managing of private events and meetings.
• Supporting the management team as needed.
• Private events duties, including but not limited to booking events, creating contracts, BEO's, sending proposals, catering and other as required.
• Tasked with scheduling & payroll duties as required
• Perform sales site visits with clients, including pre-event walk throughs.
• Update internal meetings, including catering and setup in calendar in Event Booking System.
• To help organize the events clipboards with Daily Events List, function sheets, payment details and special requirements so they are all ready to go for the events team and Chef.
• Organize, store and update event contracts, receipts and day off request forms.
• Email receipts to clients after events and address any questions and/or concerns in a timely manner.
• To ensure client confidentiality is maintained always.
• Manage schedule to be at the appropriate property as per schedule.
• Performs other duties as assigned by HOD.
• Project Management - ability to manage all areas of a project concurrently
• A multi-tasker and great organizer - ability to manage multiple projects at once
• Event Management – ideally at least three years' experience, or equivalent experience
• A strong communicator – ability to communicate production elements with all external partners, clients, colleagues and key internal stakeholders
• Self-starter – a naturally driven and motivated individual is essential

Requirements...

• Working knowledge of Outlook, Excel, Word, InDesign, Adobe and EventPro software.
• Must have flexible schedule including days shifts, evening shift, holidays, and weekends.
• Ability to multitask and work in a fast-paced environment.
• Ability to understand and follow written and verbal instructions.
• A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills
• Ability to multitask and work in a fast-paced environment.

Why Work With Us...

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.

• Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
• Paid Time Off: Full- Time Employees have sick day's + vacation days
• Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
• Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Family Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.